Tenant - We don't have a business without tenants. This
is the person or group of people renting our properties and paying us
rent. One property can have multiple tenants at the same time e.g.
different rooms. The tenant details screen includes the tenancy start and
end dates, current rent and frequency, inspection frequency, contact details
Rent Status - The rent status screen shows at a glance who is
behind in their rent using colour coding to show their status.
Rent Periods - The rent periods screen shows the total paid and
owing per rental period. The period could be a week or month or fortnight
etc. These values are automatically maintained for us.
Extra Charges - Extra Charges is a way of charging the tenant
additional rent for various reasons. You may have some garden maintenance or
council charges or insurance which you wish the tenant to pay for. This is then
adding to the total rent the tenant owes.
Rental Calendar - The rent calendar is used by people who have
short stay accommodation. An example is a holiday home or holiday park. At a
glance, the current or future vacancy rate can be seen. Bookings can be logged
directly from this screen.
Future Rent Changes - It is possible to pre-load a future rent
change. For example, the rent might increase by $20 in one months time.
Cashbook - The cashbook screen displays a full list of
transactions listed in date order. This output is a close match to the
display of your bank statements. You can have multiple bank account with
separate list screens for each.
Manual Transactions - Transactions can be entered one at a time
via the income and expense entry screens. These screens include details
such as date, amount, property, transaction type etc.
Automatic Transactions - We often have transactions which occur
regularly and are the same each time apart from a different date. An
example is a tenant who pays us $200 rent each Monday. These types of
transactions can be pre-loaded and applied semi-automatically, saving us time
Statement Import - The bank statement import function allows
you to import an electronic file copy of your bank statement. This saves time
and typing errors. This is the fastest way to enter your transactions to leave
more time to do other important things.
Bank Reconciliation - After all the transactions have been
entered via various means, the Bank Reconciliation function can be used to
compare the final closing balance on the bank statement with the transaction
which we have entered. This is a good auditing facility to ensure we have
good transaction integrity.
Receipt Printing - Optionally, when a manual income entry is
entered, a receipt for that income can be printed. The receipt design is
- Optionally, when an expense transaction is entered, a cheque/check can be
printed. The print design is customisable.
- In some countries the mileage we travel in our cars is tax deductible.
The mileage log screen allows you to record the distance travelled, when and
Budget - We all want to keep track of our income and expenses,
and the budgeting module is an excellent way of doing this. Compare your
budget predictions with actual results.
Properties - Properties are the hub of our rental
business. Properties represent the building or apartment or house which
we are renting out. Maintain a list of property details including
address, the property owner's name, a depreciation schedule for the building
and the fittings, pictures, notes plus much more.
Owner - The owner is the person or group of people who own the
properties we are managing. This is used mainly by property managers who
manage properties on behalf of a number of other property owners. Each
owner contains details such as name, address, notes and the default management
Disbursements - An automatic disbursement function can be used
to calculate the management fee and the amount to be paid back to the property
owner. No need to calculate it yourself.
Graphs - A collection of graphs shows a quick summary at a
Reports - RentMaster contains over 30 reports, including Profit
and Loss, Tenant Statements, Owner Statements, Balance Sheets and lots more.
Reports can be output to screen, printer, file or email.
Investment Information - The investment information screen
calculates various ratios or formulas based on actual data entered to
date. Formulas include Vacancy Rate, Average Tenancy Term, Net Return,
Gearing Ratio plus more.
Work Orders - Work Orders are property repair requests. They
include details of what needs to be done, where and when, as well as a list of
quotes from contractors. This function tracks the job from the original problem
reporting through to job completion and payment.
Mail Merge - The Mail Merge facility allows you to create form
letters to be sent to your tenants or property owners. Examples are receipts or
rent arrear payment requests etc. Forms packages are available for purchase
Property Marketing - Vacant properties is a major hazard to managing rental properties.
So the marketing module has been designed to help find a new tenant through smart
property marketing as soon as possible. More details...
TradeMe.co.nz Integration - TradeMe.co.nz is New Zealands favourite web site for listing
and finding vacant rental properties. With the TradeMe Integration, you can list and delist
your vacant properties at the click of a button. More details...
Inspection Schedule - Property inspections are a requirement
when renting properties. This schedule can be used to plan future inspections
as well as recording inspection results. The schedule can be automated.
Send SMS Messages - Quickly send SMS messages from your computer
to your tenants or owners or contractors or phone book entries. A copy of
each message sent is retained.
- When we are renting a property, we often get a number of people applying for
the property. The prospects utility allows us to keep a list of
prospective tenants who did not get the property, but may be suitable for
another property when one becomes available.
Reminders / To-Do List - We always have things to do or things
to remind us of. The Reminder list is a handy way to keep track of those
Phone Book - This is the one location where all tenant and property owner and
contractor etc names are stored for easy retrieval.
Help System - A help button is available on most details screen
for easy access to help if you need it. A printable manual is also
available as well as the FAQ section of this web site.
Depreciation - Depreciation is automatically calculated for
each property as well as the fittings or chattels inside the buildings.
The handy depreciation calculator shows the amount of depreciation each year.
Mortgages - As a landlord, it is often good to keep track of
the state of your mortgages. The mortgages function maintains a running total
so you always know how much is paid off and how much is still owing.
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