Tenants

Tenant - We don't have a business without tenants.  This is the person or group of people renting our properties and paying us rent.  One property can have multiple tenants at the same time e.g. different rooms.  The tenant details screen includes the tenancy start and end dates, current rent and frequency, inspection frequency, contact details and note.

Rent Status - The rent status screen shows at a glance who is behind in their rent using colour coding to show their status.

Rent Periods - The rent periods screen shows the total paid and owing per rental period. The period could be a week or month or fortnight etc.  These values are automatically maintained for us.

Extra Charges - Extra Charges is a way of charging the tenant additional rent for various reasons. You may have some garden maintenance or council charges or insurance which you wish the tenant to pay for. This is then adding to the total rent the tenant owes.

Rental Calendar - The rent calendar is used by people who have short stay accommodation. An example is a holiday home or holiday park. At a glance, the current or future vacancy rate can be seen. Bookings can be logged directly from this screen.

Future Rent Changes - It is possible to pre-load a future rent change.  For example, the rent might increase by $20 in one months time.


  Transactions

Cashbook - The cashbook screen displays a full list of transactions listed in date order.  This output is a close match to the display of your bank statements.  You can have multiple bank account with separate list screens for each.

Manual Transactions - Transactions can be entered one at a time via the income and expense entry screens.  These screens include details such as date, amount, property, transaction type etc. 

Automatic Transactions - We often have transactions which occur regularly and are the same each time apart from a different date.  An example is a tenant who pays us $200 rent each Monday.  These types of transactions can be pre-loaded and applied semi-automatically, saving us time and errors.

Statement Import - The bank statement import function allows you to import an electronic file copy of your bank statement. This saves time and typing errors. This is the fastest way to enter your transactions to leave more time to do other important things.

Bank Reconciliation - After all the transactions have been entered via various means, the Bank Reconciliation function can be used to compare the final closing balance on the bank statement with the transaction which we have entered.  This is a good auditing facility to ensure we have good transaction integrity.

Receipt Printing - Optionally, when a manual income entry is entered, a receipt for that income can be printed.  The receipt design is customisable.

Cheque/Check Printing - Optionally, when an expense transaction is entered, a cheque/check can be printed.  The print design is customisable.

Mileage Log - In some countries the mileage we travel in our cars is tax deductible.  The mileage log screen allows you to record the distance travelled, when and why.

Budget - We all want to keep track of our income and expenses, and the budgeting module is an excellent way of doing this.  Compare your budget predictions with actual results.


  Properties

Properties - Properties are the hub of our rental business.  Properties represent the building or apartment or house which we are renting out.  Maintain a list of property details including address, the property owner's name, a depreciation schedule for the building and the fittings, pictures, notes plus much more.

Owner - The owner is the person or group of people who own the properties we are managing.  This is used mainly by property managers who manage properties on behalf of a number of other property owners.  Each owner contains details such as name, address, notes and the default management fee percent.

Disbursements - An automatic disbursement function can be used to calculate the management fee and the amount to be paid back to the property owner.  No need to calculate it yourself.


  Reports And Graphs

Graphs - A collection of graphs shows a quick summary at a glance.

Reports - RentMaster contains over 30 reports, including Profit and Loss, Tenant Statements, Owner Statements, Balance Sheets and lots more. Reports can be output to screen, printer, file or email.

Investment Information - The investment information screen calculates various ratios or formulas based on actual data entered to date.  Formulas include Vacancy Rate, Average Tenancy Term, Net Return, Gearing Ratio plus more.


  Extra Functions

Work Orders - Work Orders are property repair requests. They include details of what needs to be done, where and when, as well as a list of quotes from contractors. This function tracks the job from the original problem reporting through to job completion and payment.

Mail Merge - The Mail Merge facility allows you to create form letters to be sent to your tenants or property owners. Examples are receipts or rent arrear payment requests etc. Forms packages are available for purchase separately.

Property Marketing - Vacant properties is a major hazard to managing rental properties. So the marketing module has been designed to help find a new tenant through smart property marketing as soon as possible. More details...

TradeMe.co.nz Integration - TradeMe.co.nz is New Zealands favourite web site for listing and finding vacant rental properties. With the TradeMe Integration, you can list and delist your vacant properties at the click of a button. More details...

Inspection Schedule - Property inspections are a requirement when renting properties. This schedule can be used to plan future inspections as well as recording inspection results. The schedule can be automated.

Send SMS Messages - Quickly send SMS messages from your computer to your tenants or owners or contractors or phone book entries.  A copy of each message sent is retained.

Prospects - When we are renting a property, we often get a number of people applying for the property.  The prospects utility allows us to keep a list of prospective tenants who did not get the property, but may be suitable for another property when one becomes available.

Reminders / To-Do List - We always have things to do or things to remind us of.  The Reminder list is a handy way to keep track of those activities.

Phone Book - This is the one location where all tenant and property owner and contractor etc names are stored for easy retrieval.

Help System - A help button is available on most details screen for easy access to help if you need it.  A printable manual is also available as well as the FAQ section of this web site.

Depreciation - Depreciation is automatically calculated for each property as well as the fittings or chattels inside the buildings.  The handy depreciation calculator shows the amount of depreciation each year.

Free FindARentalHome.com - List your vacant properties for free of the FindARentalHome.com web site.  Create your own business web presence with your own home page.

Mortgages - As a landlord, it is often good to keep track of the state of your mortgages. The mortgages function maintains a running total so you always know how much is paid off and how much is still owing.

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